All Full and International Members are encouraged to apply for open committee positions. Unless otherwise noted, each committee is composed of 7 individuals: 6 committee members serving staggered 3-year terms in addition to the appointed Chairperson.
Applications are closed for 2018-2019, and will re-open in late 2018 for the coming year.
Committees are standing or special. Special Committees may be created or terminated at any time by resolution of the Board of Directors. The Committee Chairperson is responsible for implementing the action of that Committee and in most cases serves a 2 year term. As a general rule the President selects each Committee Chairperson from among Committee members who have previously served at least a full three years on such Committee unless otherwise specifically identified hereinafter. Committees will meet from time to time as the Committee Chairperson deems appropriate. The Committee Chairperson will prepare semi-annual reports and will send such annual report to the Secretary of the Society one month in advance of each Board Meeting.
List of current standing Committees and other appointed positions:
1. Program Committee:
(1) Responsible for the Scientific Session and all related programs and exhibits of the Society at its Annual Meeting
(2) Working with the event coordinator to insure proper coordination of the scientific and other programs of the Annual Meeting
(3) Review of free or invited papers and posters in consultation with the Board of Directors
2. Membership Committee:
(1) To maintain and distribute application forms for membership in the Society
(2) To establish guidelines for membership, subject to the approval of the Board of Directors and the membership of the Society
(3) To annually review all prospective candidates for membership in the Society and present all recommendations regarding membership to the Board of Directors thirty (30) days prior to the Annual Meeting
3. Nominating Committee:
The Nominating Committee is composed of four members elected by voting members of the Society. A fifth member is the Immediate Past-President of the Society. There are 4 available openings every year. Candidates must be nominated by another ASPO member.
(1) To prepare a slate of officers, including the President-Elect and when required, the Secretary and the Treasurer preferably in time for the fall meeting of the Board of Directors to facilitate a smooth transition
(2) To prepare a slate of Directors (if required), including the Members-At-Large (one name for each position) and to submit such slate to the Board of Directors at least sixty (60) days prior to the Annual Meeting.
4. Audit Committee: The Audit Committee is composed of three members.
(1) To review the Treasurer’s reports to the Members to insure appropriate disclosure
(2) To appoint an independent auditor to perform an annual financial review. An audit should take place every four (4) years, at the completion of each Treasurer’s term of office
(3) To review and approve the scope of the work of any and all independent and internal auditors
(4) To review with auditors and management the effectiveness of internal controls
(5) To review and approve the fees of the independent auditors;
(6) To maintain direct communication with independent auditors
(7) To review audit reports and management actions taken in response to audit reports
(8) To report regularly on the activities of the Audit Committee to the Board of Directors and to the membership
(9) To annually file or cause to be filed all federal and state tax forms, including by way of example but not by way of limitation, IRS Form 990
5. Finance Committee: The Finance Committee is composed of 7 members; the seventh member is the Immediate Past-President of the Society.
(1) To review financing requirements and strategy for the Society, particularly the Education and Endowment Fund, in consultation with the Treasurer
(2) To review expenditures and fiscal policy and recommend action to the Board of Directors
(3) To review financial strategies and results of the Society
(4) To review long-term financial strategies with the Board of Directors at least annually
(5) To formulate an investment policy
6. Research Committee:
(1) Soliciting and reviewing grant proposals submitted to the Society for funding, and making recommendations to the Board of Directors for which proposals to fund
(2) Working with the Centralized Otolaryngology Research Effort (CORE) committee of the American Academy of Otolaryngology-Head and Neck Surgery to solicit and review and fund grant proposals pertaining to pediatric otolaryngology
(3) Formulate, update, disseminate and carry out policies pertaining to surveys administered to the ASPO membership for research purposes
(4) Working with the Board of Directors on any intellectual property right issues related to the Society
7. Information Technology Committee:
(1) Interacting with the webmaster for the Society
(2) Making recommendations about new technology from which the Society would benefit
(3) To determine appropriate distribution of the podium presentations at annual meetings through such avenues as audio digest, video tapes, computer disks for such purposes as continuing medical education
8. Fellowship Committee: At least three members of the Fellowship Committee are active faculty supervisors within a fellowship training program.
(1) To review standards for fellowship training in pediatric otolaryngology and assist and make recommendations to agents who evaluate fellowship training programs
(2) To provide a written report of the Committee’s actions and recommendations to the Chairperson of the Board of Directors and Secretary of the Society not less than four weeks prior to the Annual Meeting of the Board of Directors
(3) To work toward continuous improvement of the fellowship candidate interview process to include coordination of interview dates
(4) To facilitate interactions between the San Francisco Match Program and ASPO and fellowship programs in terms of registration of programs, coordinating the match date, and related matters
(5) To assist interested programs in obtaining ACGME accreditation
9. Education/Curriculum Committee:
(1) The primary responsibility is to develop and maintain a curriculum for fellowships in pediatric otolaryngology. A secondary responsibility is to develop and maintain pediatric otolaryngology curricula and materials for the education of otolaryngology residents, non-otolaryngology residents, practicing otolaryngologists, and medical students
(2) Assist in the identification of resources for curriculum support
(3) Assist in the development of material to be used in the pediatric otolaryngology portion of the American Board of Otolaryngology Maintenance of Certification (MOC) and the Pediatric Otolaryngology Sub-certification examinations
10. Development Committee:
(1) Raising funds for the Society, for the purposes of sustaining research and educational support and such other duties as the Board of Directors may prescribe; overseeing the planning and coordination of fund-raising efforts
(2) Working with the President to implement and create supporting material for the Annual President fund-raising appeal to the membership
(3) Assessing the need for fund-raising events and capital campaigns
11. Quality & Safety Committee:
(1) To review existing national patient safety and quality improvement initiatives to ascertain the impact to pediatric otolaryngologists and discern the role of the American Society of Pediatric Otolaryngology in such initiatives (i.e. helping to decide if ASPO should participate in specific initiatives)
(2) To attempt to contribute to the scientific literature of patient safety and quality improvement with regards to the scope of practice of pediatric otolaryngology.
(3) To consider member participation in patient safety and quality improvement initiatives that have the potential to impact scope of practice of ASPO members
12. Bylaws Committee: It is composed of the following 4 members:
(b) Immediate Past President
(c) Past Past President (The Past Past President shall serve as Chairperson)
(d) Past Past Past President
(1) Keep the bylaws current with the activities and practices of the Society
13. Young Members Committee: As a general rule, a member of the Young Members Committee (YMC) should be within 10 years of their fellowship completion.
(1) Annual meetings or conference calls to discuss issues of concern to those members who have more recently completed fellowship training and report these to ASPO leadership
(2) Attendance by the Chair of the YMC at the ASPO Board meetings as a non-voting member to articulate and represent opinions of the newest members of ASPO
(3) Fostering the inclusion of younger ASPO members within the framework of ASPO governance and planning. This should include, but is not limited to:
(a) Discussion of young members as outstanding candidates for ASPO committee positions or other service opportunities and conveying those recommendations to the ASPO President-Elect during the preparation of filling these committee positions
(b) Development of mentorship opportunities
(c) Development of survey tools or other mechanisms to solicit feedback from young members on how ASPO can improve upon inclusion and membership
(d) Serve as a conduit for young members to become aware of and involved in other aspects of service or leadership in the greater otolaryngology community (ABOto, AAO-HNS, etc.)
(4) Represent ASPO at the American Academy of Otolaryngology/Head & Neck Surgery Society of Residents and Fellows meeting as needed
(5) Such additional duties as the President may prescribe